Receive Serialized
If the Sku entered in the 'Sku/Catalog' box is a serialized sku, "Receive Inventory" will appear something like this:
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Serial#
Type the serial number of the item you are receiving in the Serial# box.
Note: We recommend leaving out of the serial number all non-alpha/numeric characters such as dashes, slashes, asterisks, spaces, etc. We have found that if you make it a rule to only use the alpha/numeric characters in the model number, sku number and serial number fields you will decrease the amount of user input errors and therefore the problems that arise from the errors.
Generating an In Store Item Number
If you would like AIMsi to generate an in store item number to use as the serial number, click the 
button. The serial number will begin with ‘ISI’ and will be followed by the next available ISI number, which is taken from the ‘
It is not recommended that you generate an ISI number unless you are unable to determine the actual serial number of the item.
Selection Code
The selection code may be used to further identify the inventory item and is for your information only. Click the down arrow to the right of the Selection Code box and select the applicable code, if applicable. Selection Codes are established in "Selection Codes" on the Inventory Maintenance menu.
Code
Select the applicable code for the item, New or Used.
Rec Cost
Rec Cost and Cost Ea will default to either the Normal Cost or Last Received Cost, depending upon how the 'POCost' system variable is set up. If the serialized item was received at a different cost, enter the new cost. If you are unsure of the cost, let it default to the cost that automatically appears here. The actual cost can be changed when you receive the invoice from the vendor.
Cost Ea
The cost of the item. This will default to either the Normal Cost or Last Received Cost, depending upon how the 'POCost' system variable is set up.
Freight
Freight refers to the dollar amount of freight for the item, if applicable. Freight is for reference only and will not affect general ledger. The actual freight amount will be expensed when entering the invoice through accounts payable.
Wgtd Cost
The weighted cost of the inventory item.
The weighted cost will automatically be calculated if the "ReceiveWCost" system variable is set to Yes. The weighted cost will be the Cost plus Freight. Additional amounts may be added to weighted cost automatically if a percentage to add on to the weighted cost was entered on the "WCost" tab of "Maintain Sub Categories" for the sub category selected.
Note: The weighted cost is used for informational and reporting purposes only and does not affect accounting.
Reserve
This is any additional cost that applies to the item, i.e. a serialized item might take time to unpack or set up. You could add that additional cost into the Reserve box. The reserve amount plus the cost will affect ledger for the cost of goods sold when the item is sold.
Retail
The manufacturer’s suggested retail price for the item.
Ourprice
The store’s selling price of the inventory item. For a more in-depth description of Ourprice, refer to 'Ourprice' on the "Description tab" of "New Sku".
Hint: To calculate the Our Price according to a desired margin or percentage of retail, press the F6 key on your keyboard. Refer to "Calculating Price based on Desired Margin or Percentage of Retail" for more information.
Price A, Price B, Price C
Additional pricing levels for the item. For a more in-depth description of Prices A, B and C, refer to 'Price A, Price B, Price C' on the "Description tab" of "New Sku".
Hint: To calculate Price A, Price B or Price C according to a desired margin or percentage of retail, press the F6 key on your keyboard. Refer to "Calculating Price based on Desired Margin or Percentage of Retail" for more information.
Min Price
The minimum price the sales people can sell this item for. In POS, if the sale price falls below the minimum retail price a warning will appear. In order to allow the price to fall below the Min Price, a password must be entered of a user who has the security to override this secured item.
Hint: To calculate the Minimum Price according to a desired margin or percentage of retail, press the F6 key on your keyboard. Refer to "Calculating Price based on Desired Margin or Percentage of Retail" for more information.
AutoPrice
If the 'AutoPrice' system variable is set up to automatically calculate the Minimum Price, Price A, Price B, Price C and Our Price according to margin percentage of cost or weighted cost, percentage of retail or percentage of our price, click the 
button to have the prices automatically calculated accordingly.
Update Pricing for Sku
If the Cost and Pricing was modified for this particular serialized item, you may or may not choose to also modify the cost and pricing information for the serialized sku. You have the following options, which appear at the top of "Receive Inventory":
Update Pricing At Current Location: Selecting this option will update the pricing of the sku at the store location you are receiving the serialized item at only.
Update Pricing At All Locations: Selecting this option will update the pricing of the sku at all store locations.
Do Not Update Pricing: Selecting this option will not update the pricing of the sku at any location. In this case, if the cost and pricing is modified it will only affect the individual serialized item being received.
Vendor
The Vendor will default to the number of the primary vendor assigned to the item. If you received the item from a different vendor, enter the appropriate vendor number.
Hint: Press the F6 key on your keyboard in order to select the vendor from the Pick Vendor list box.
N Cost
The vendor has two costs associated with it, Normal Cost and Last Cost. The normal cost is what the item will normally cost, and will remain the normal cost until it is changed. The last cost will always represent the cost you last received the item at from the vendor. These two costs might differ if you received a special price on the item the last time it was ordered.
You have the ability to choose which cost to use when ordering the item by changing the system variable 'POCost'. Refer to "System Variables" on the "General Maintenance" menu for more information.
Invoice
The invoice number for this inventory, if known. The invoice number will most often not be known unless you do not receive inventory into AIMsi until you receive the invoice from the vendor.
PO
The number of the purchase order the inventory was received on.
It is important to enter the purchase order number here if you gave the vendor a purchase order number when placing the order and if you are using the Accounts Payable module. When the AP invoice is entered, you will have the opportunity to not only view the inventory that was received on the purchase order but also to make any necessary inventory cost adjustments. Refer to "Updating the Inventory Cost" under "Enter Accounts Payable Invoice" for more information.
Lease Pool
If the item is to be considered part of your lease pool inventory, click the Lease Pool box.
Note: If the Lease Pool box was checked when setting up the serialized sku, any time a serialized item is received with that sku it will default to being part of your lease pool. This may be changed when receiving individual serial numbers.
Tax Depr
The Tax Depr box will only be available if the 'Lease Pool' box is checked.
If the item is to be depreciated using a tax depreciation schedule, click in the Tax Depr box and select the applicable schedule from the drop down list. Refer to "Depreciation Schedules" for information on setting up tax depreciation schedules.
Book Depr
The Book Depr box will only be available if the 'Lease Pool' box is checked.
If the item is to be depreciated using a book depreciation schedule, click in the Book Depr box and select the applicable schedule from the drop down list. Refer to "Depreciation Schedules" for information on setting up book depreciation schedules.
Retain Information
If you are receiving multiple serial numbers that belong to the same sku, click the
box. Selecting this option will keep all of the information on the screen except the serial number each time a serial number is saved. This makes receiving inventory much more efficient in that you do not have to re-type the cost, pricing, invoice and purchase order number each time.
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